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How Visitor Management Software works:
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Gate Key provides the best Visitor Management software solution that is fast, easy to use, economical, and secure.
Guards are able to instantly search resident and guest information and print passes, often searching and printing a pass in less than five seconds. Residents are able to connect anytime to update their personal and guest information, and receive email and text notifications and reports. Administrators are able to view and update all resident, guest and guard information, and send both email and text message blasts to everyone in the community. Special arrangements, pricing and features available to guard companies wishing to provide value added services to their clients. |
Resident Interface
Residents access Gate Key from any computer or mobile device and can add, edit and delete guest information, update their personal information, change their password, list additional residents, set up notifications for guest arrival, view a community directory, set up call restrictions, create a Secret Word, advise of important Health Information and Emergency Contacts, maintain a list of Pets, view their registered vehicles and assigned decal and transponder information, add additional users, and even view a history of guest activity.
Residents access Gate Key from any computer or mobile device and can add, edit and delete guest information, update their personal information, change their password, list additional residents, set up notifications for guest arrival, view a community directory, set up call restrictions, create a Secret Word, advise of important Health Information and Emergency Contacts, maintain a list of Pets, view their registered vehicles and assigned decal and transponder information, add additional users, and even view a history of guest activity.
Guard Interface
Guards are able to scan passes, search on almost any type of information, and admit or print passes to allow guest entry. Search results are returned as you type. Once the guest is admitted the resident is automatically notified by text message, push notification and/or email and guest information, including a photo that is stored in the system.
You can create as many pass types as you like, and include different language with each type of pass – even print directions. Depending on the privileges set by the Administrator, guards can also add, update and delete guests. Guards can enter in Incident Reports and are prompted to perform duties at specific times.
Guards are able to scan passes, search on almost any type of information, and admit or print passes to allow guest entry. Search results are returned as you type. Once the guest is admitted the resident is automatically notified by text message, push notification and/or email and guest information, including a photo that is stored in the system.
You can create as many pass types as you like, and include different language with each type of pass – even print directions. Depending on the privileges set by the Administrator, guards can also add, update and delete guests. Guards can enter in Incident Reports and are prompted to perform duties at specific times.
Administrator Interface
The Administrator can view and edit all resident, guest, and guard information, temporarily disable an account and easily enter new residents, update the Resident and Guard welcome pages, create reports, export information to PDF or Excel, and send text message or email blasts to every contact in the community. Gate Key can also be used to track additional items such as parking spaces, boat docks, lockers – almost anything you need to keep track of and search for.
The Administrator can view and edit all resident, guest, and guard information, temporarily disable an account and easily enter new residents, update the Resident and Guard welcome pages, create reports, export information to PDF or Excel, and send text message or email blasts to every contact in the community. Gate Key can also be used to track additional items such as parking spaces, boat docks, lockers – almost anything you need to keep track of and search for.
About Gate Key:
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Gate Key has been providing the best access control programs and best visitor management software since 1994; we continue to innovate, improve, and build upon our over 20 years of learning and understanding our client’s needs.
Gate Key was first with pass printing, text messaging, email & push notifications, and community directories. Gate Key was also the first to provide cloud based SAAS or Software as a Service, quickly rendering reliance on desktop systems obsolete. We understand the needs of your guards, your residents, and your administrative staff. Understanding only comes after years of experience, and few can match our over 24 years in the business. |
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